Your HR system should understand the contract, too.
Modern workforce management on the surface. Accountable labor controls underneath.
Accountability accumulates. Nothing is assembled afterwards.
Each step below stays visible once it happens, because that is how the record behaves.
- Employee Taylor Morgan · Senior Systems Engineer
- Authorized charge code MER-001-T1 · direct
- Daily labor entry 8.0 hrs, recorded the day it happened
- Submission & certification Certified by the employee, under a second factor
- Supervisor approval Approved by someone who did not record it
- Preserved audit record Kept with its author, time and reason
HelmRow provides tools designed to support compliant timekeeping practices. DCAA compliance depends on an organization’s complete policies, procedures, internal controls, and implementation.
Employees charge the work they are authorized to perform.
Charge codes carry an availability window and a list of who may use them, so an employee sees the contracts they actually work on rather than a list of everything the company holds.
- Authorized codes per employee, with an effective window
- Daily entry, recorded in the employee’s own time zone
- A permanent late flag when an entry misses the grace time
- Direct, indirect and unallowable treatment carried through
The person recording the time is not the person approving it.
Supervisors see what is waiting on them and decide deliberately. They cannot quietly edit someone else’s hours, because approval and entry are separated by construction rather than by policy.
- Approval and entry segregated by construction
- Reject with a required reason, or ask for clarification
- Decisions confirmed with multi-factor authentication
- Team status: recorded against expected, with late flags
Corrections preserve what happened before.
A change is a new revision, never an overwrite. The original value, the author, the time and the stated reason stay attached, and the trail can be verified rather than taken on trust.
- Append-only revisions with author, time and reason
- A hash-chained trail anyone with authority can verify
- Floorcheck snapshots for one employee on one day
- Evidence packages with a printable and a machine-readable form
The same employee exists in the rest of the platform.
This is the part narrow DCAA timekeeping tools cannot follow. The person whose labor record is controlled was hired, onboarded, issued documents, given leave and trained in the same system, on the same record.
- Hired and onboarded on the record the timesheet belongs to
- Documents issued and acknowledged, not chased by email
- Leave balances that feed the same pay period
- Training and performance on one employee history
Bring your compliance manager to the demo.
They will have the hardest questions. Good: that is what the record is for.