HelmRow

DCAA timekeeping, built around labor accountability.

Daily entry against authorized charge codes, certified by the person who worked the hours and approved by someone who did not. Built to support DCAA-compliant timekeeping practices.

Daily entry, against codes people are actually authorized to charge.

Employees record decimal hours per day on a weekly grid, choosing only from the charge codes they hold, and only for the dates they held them. The register carries each code's classification as direct, indirect or unallowable, with its availability window.

Entries made after a configurable local grace time are flagged as late, and the flag is permanent. Copy-previous-day is there for convenience, and still writes one revision per change.

  • Every change is a new revision; nothing is overwritten
  • Delegated entry is recorded as delegated
  • Works in the browser on your phone, for entry from a site
EmployeeEntering hours against authorized charge codes; a late entry keeps its flag

Certified by the person who worked the hours. Approved by someone who did not.

At period end the employee affirms a statement, and the certification is bound to an authenticator code and to a hash of the exact revisions certified — not to a checkbox that could mean anything later.

Approval is segregated by construction. You cannot approve your own timesheet, and you cannot decide a correction you asked for. Those are refusals in the system, not lines in a policy document.

  • Supervisors review a queue of their own reports, approving or rejecting with a reason
  • Corrections after approval open a case with a documented reason, decided by someone else
  • The original entry is kept, always
EmployeeCertifying the pay period under an authenticator code

Know what is missing before close day, not during it.

A pay period opens, hits its cutoffs, goes through accounting review, closes and, deliberately and on the record, can be reopened. A readiness view shows exactly what is outstanding: uncertified timesheets, approvals waiting, people with no timesheet, pending leave.

Approved hours then distribute to cost objectives with direct, indirect and unallowable treatment, effective-dated indirect rates applied, and reconciliation runs with explained variances. Export batches carry a content hash and acknowledgment tracking, designed to hand to your accounting system.

  • A floorcheck snapshot answering what one employee could charge on one day, and what they entered
  • An end-to-end trace from a single time entry through to its export batch
  • No named payroll integration is claimed — the batches are yours to hand over
Timekeeping administratorSeeing what still blocks each pay period before close

What we say, and what we won't.

DCAA does not certify, approve or endorse commercial software. Anyone who tells you otherwise is selling you something.

DCAA-oriented timekeepingDesigned around the labor-accounting controls a contractor is examined on: daily entry, authorized codes, segregated approval, traceable corrections.
Built to support compliant practicesHelmRow provides the controls and the evidence. Your practices and your records are what an audit actually examines.
Never “DCAA certified”No such certification exists for software. We would rather be the vendor that says so than the one that hopes you don't know.

HelmRow provides tools designed to support compliant timekeeping practices. DCAA compliance depends on an organization's complete policies, procedures, internal controls, and implementation.

DCAA timekeeping questions we get asked.

Is HelmRow DCAA compliant?

DCAA does not certify, approve or endorse commercial software, so no product can honestly claim that label. HelmRow provides tools designed to support DCAA-compliant timekeeping practices. Compliance depends on your organization's complete policies, procedures, internal controls and implementation.

What does a DCAA-oriented timekeeping system need to do?

Time recorded daily by the person who worked it, charged only to codes they are authorized to charge, certified by that employee, approved by someone other than that employee, corrected only in a way that preserves the original entry with a reason, and retrievable later as a complete record.

Can a supervisor change an employee's time?

No. A supervisor approves the period the employee certified, rejects it with a required reason, or asks a question the employee answers on the record. Approval and rejection are confirmed with multi-factor authentication.

Can HelmRow answer a DCAA floorcheck?

Yes. A floorcheck snapshot answers what a floorcheck asks about one employee on one day: what they were authorized to charge, what they entered, when they entered it, and whether it has been certified.

How long does HelmRow keep records?

You set a retention period per record class, with the regulatory citation shown beside the field. HelmRow reports what has passed its period and what is blocking disposal, and a legal hold suspends disposal entirely. HelmRow never destroys records on a schedule.

Bring your compliance manager to the demo.

They will have the hardest questions. Good — that is what the record is for.

Request a Demo The compliance approach